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Adding multiple event meetings to availability templates

You can add multiple event meetings to an availability template at regular intervals if they are all of the same type. To do this, you specify the time range, duration, and the amount of time between meetings.

To add multiple event meetings to an availability template:

  1. In the Customize workspace, select the Event Management tab, then select the template to add event meetings to.
  2. In the calendar, click and drag to create a time slot that will contain all of the multiple meetings.
    For example, if you create a time slot from 9 AM to 5 PM, all meetings will be added between 9 AM to 5 PM.

    To change the time scale for the calendar, click the Calendar Settings button , and select a time value. By default, the calendar uses a time scale of 30 minutes.

    A time slot is highlighted on the calendar.

  3. In the highlighted time slot, click Add, then select an event type from the menu that displays.
    The Add Event Meetings dialog opens.
  4. In the Add meetings for this time range field, adjust the start and end time range for the combined meetings.
  5. In the Duration of meetings field, select a time value that is less than the total time specified in Add meetings for this time range field. For example, to create two meetings that each last an hour, specify a two-hour time range and a 60-minute meeting duration.
  6. In the Time buffer field, specify the amount of time to insert between meetings. This can be used to allow for travel between meeting locations. For example, to create two 60 minute meetings with 30 minutes between the meetings, you create a 2.5 hour time range with a 60 minute meeting duration and a 30 minute time buffer.
  7. In Choose a meeting template, select a type of meeting.
  8. Click OK.
    The Add Event Meetings dialog closes.

Meetings display in the calendar for the times that you specified.

If necessary, change security settings for the template to make it available to users on the Events workspace.